Production Management
Shirley Hall Bass Foundation
January 2025- Present
My main responsibilities with this foundation was to oversee the communications for multiple groups of artists and educators across multiple time zones and countries, as well as track the collection and organization of documents and other materials that are being compiled. The project that I am primarily involved in coordinating for is the National Performing Arts Educational Initiative, which is a collaboration between the Shirley Hall Bass Foundation and the Ministry of Education of the Bahamas, to create arts education standards and curriculum to drive the mission of bringing arts education to the public schools.
Production Office
April 2021 - August 2022: Production Management Assistant
August 2022 - August 2024: Production Management Coordinator
The production office works under the managing director of the DFPA, April Browning, to manage the resources of people, space, and time of the DFPA. Led by the Production Management Coordinator, 3-5 Production Management Assistants work as a team to ensure that the DFPA runs efficiently and that all events and programming are planned and organized thoroughly.
Duties and Responsibilities in the Production Office
- Maintained deadlines for communications, events and other production information.
- Management of dynamic production data: staffing, altered schedules, etc.
- Lead creating the ‘first draft’ of Production Calendars and Season Calendars.
- Applied for royalties.
- Organized production program content.
- Maintained databases.
- Onboarded student production staff members.
- Managed space prequests and organize venue usage throughout different information processing systems.
- Oversaw rehearsal room materials and script orders.
- Maintain the structure and information in various databases.
- Managed the tasks of the Production Office staff.
- Organized and led production meetings.
- Managed the setup and operation of hybrid meetings in various settings.
- Took meeting notes and distributed them to the production team.
- Collaborated with the Managing Director to establish a meeting schedule structure and template agendas for each meeting.
In addition to the day-to-day operations of the production office, I also built multiple AirTable databases for various disciplines within the DFPA, including but not limited to bases for Production Calendars, Space and Access management, and Props Inventory. I also continued to build out existing bases that tracked people and productions, and built many automations within the bases that increase efficiency in operations.
Meeting template Agenda
This document is an example of the template meeting agendas that I created for use in the mainstage production meetings that are run by members of the production office. The intent is that a newer member of the office will have confidence running the meeting when given all of the information that would be a part of a standard meeting.
Production Engagement Questionnaire
I helped create this form to consolidate all of the information that we collect with various forms and papers so that all of the info is in one place and collected upfront. It is then the job of the Production Office to distribute information to those that need it.
Theatre Operations
April Browning - Spring 2021
Theatre Operations was a course to teach students how theatre companies are structured and operated. As part of our learning experience, we had the opportunity to talk with theatre professionals to learn more about the subjects that we were covering in class, which was interesting and exciting to hear real world examples of how the industry is ran. We also discussed current issues and topics that face or industry and the steps that many people are taking in improve our community. For example, we discussed pay equity in theatre which was very illuminating to learn how money works in theatre and how pay inequality came about. At the same time we were learning how people are advocating for change and ways that change could be implemented. Considering both of these while creating our own (hypothetical) theatre companies opened my eyes up not only to why it's so hard to make these changes across the industry, but why they're so important.
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Below are some of the materials that my team generated for our hypothetical theatre company, as well as the case study that I did as part of the class.